Event merchandise that arrives on time and looks exactly right
You have enough to coordinate on event day. We handle the branded merchandise from concept to delivery, so one less thing keeps you up at night.
Your event has a date. Everything works backwards from there.
Event merchandise is not like regular promotional products. There is no flexibility on the delivery date. If your conference starts on the 15th, your branded lanyards, staff shirts, and swag bags need to be there on the 14th. Not the 16th.
We build every event merchandise order around your timeline. From the moment you tell us your event date, we work backwards through production, decoration, quality checks, and shipping to make sure everything arrives where it needs to be, when it needs to be there.
Your account manager coordinates the entire process and keeps you updated at every stage, so you are never left wondering whether your order is on track.
Products for every type of event
Whether you are running a 50-person team retreat or a 2,000-person industry conference, we supply the branded merchandise that makes your event feel polished and professional.
Staff and volunteer apparel
Custom t-shirts, polos, and jackets that identify your team on the floor. Consistent branding across staff makes your event feel organized and your people easy to find.
Attendee giveaways
Branded pens, notebooks, water bottles, tote bags, USB drives, and tech accessories. The items attendees actually keep and use long after the event is over.
Swag bags and welcome kits
Curated branded bags assembled with a mix of products tailored to your audience. We source, brand, and assemble the kits so they are ready for distribution on arrival.
Signage and displays
Pop-up banners, table covers, backdrops, and directional signage. Professional-quality materials that reinforce your brand throughout the venue.
Speaker and VIP gifts
Premium branded items for keynote speakers, sponsors, and VIP attendees. Custom-packaged gifts that make an impression beyond the standard swag bag.
Wearable event identity
Custom lanyards, badge holders, wristbands, and ribbons in your event colours. Functional items that also serve as branding touchpoints throughout the venue.
Events we support
We have supplied merchandise for a wide range of event types. If people are gathering and your brand needs to be there, we can help.
| Event type | What we typically supply |
|---|---|
| Conferences and summits | Swag bags, lanyards, branded apparel for staff and volunteers, speaker gifts, signage |
| Trade shows and expos | Booth giveaways, branded displays, promotional items for lead generation, staff uniforms |
| Corporate retreats and team events | Custom team apparel, activity accessories, welcome kits, branded drinkware |
| Galas and fundraisers | Premium gifts, branded table items, auction merchandise, commemorative keepsakes |
| Community and municipal events | Volunteer shirts, participant giveaways, branded signage, safety vests |
| Product launches | Branded kits, influencer packages, press gifts, event-specific merchandise |
How we work with your timeline
The earlier you reach out, the more options we have. But we also understand that event plans change and timelines get compressed. Here is what to expect.
| Timeline | What is possible |
|---|---|
| 6+ weeks out | Full product selection, custom designs, decoration method of your choice, and a comfortable production schedule. This is the ideal window for most events. |
| 3-5 weeks out | Good range of product and decoration options. Some specialty items may have limited availability, but most standard orders can be completed comfortably. |
| 2 weeks out | Rush production available for standard products. Product selection may be more limited, and rush fees may apply depending on the order size. |
| Under 2 weeks | Contact us and we will tell you honestly what is achievable. We have made tight deadlines work many times, but we will never promise what we cannot deliver. |
For recurring events, we can set up a standing program with pre-approved products and pre-built inventory, so future orders ship without production lead time.
Delivery that matches your event logistics
Getting merchandise to the right place at the right time is as important as the products themselves. We coordinate delivery to match your event setup schedule.
- Direct delivery to venue, hotel, or convention centre with advance coordination
- Split shipments to multiple locations for multi-site events
- Delivery timed to your setup schedule, not just a generic shipping window
- Labelled and organized by product type, so unpacking and setup are straightforward
- Backup quantities available for last-minute changes in attendance or staffing
Frequently asked questions
Can I see samples before placing a full order?
Yes. For new products or designs, we can provide pre-production samples so you can review the quality, decoration, and sizing before committing to a full run. Allow extra time in your schedule for sampling.
What if my attendee count changes after I have placed the order?
We understand that event numbers shift. Depending on where we are in the production process, we can often adjust quantities up or down. Let your account manager know as soon as you have updated numbers and we will work with you.
Can you assemble swag bags or kits for us?
Absolutely. We source, brand, and assemble multi-item kits in our facility. Each bag or kit is packed to your specifications and delivered ready for distribution. No assembly required at the venue.
Do you handle signage and displays as well?
Yes. We supply pop-up banners, table covers, backdrops, and other display materials. These can be ordered alongside your merchandise so everything arrives together.
What happens to leftover inventory after the event?
For items that can be reused at future events, we can warehouse them in our facility. For event-specific items, we can ship remaining stock to your office or arrange disposal.
What our clients say
“We have worked with Ladybug Designs on three annual conferences now. They handle everything from lanyards to speaker gifts, and the merchandise is always on-site before our setup crew arrives. One less thing to worry about during the busiest week of our year.”
— Event Manager, national industry association
“Our trade show needed 500 branded tote bags, 200 staff shirts, and a full booth display with only four weeks notice. Ladybug Designs pulled it off without a single issue. The quality was excellent and everything arrived exactly when we needed it.”
— Marketing Coordinator, technology company